WebFones AI

AI That Understands Your Operation — And Puts That Knowledge to Work.

More than automated answers. AI that helps your entire operation work smarter.

Most business AI systems focus on answering questions or following predefined workflows. WebFones AI goes further by connecting customer conversations, operational knowledge, team availability, and operational information to help your operation respond intelligently.

Together, they help your operation respond faster, learn from every conversation, and make better use of the information you already have.

Business-controlled guardrails Your data stays yours U.S.-based support
WebFones AI

AI That Learns From Your Operation, Not Just Your Website

Your operation knows far more than what’s written on its website. Your team members answer questions, solve problems, make commitments, and share valuable information with customers every day.

WebFones AI brings that knowledge together. It can draw from your operational knowledge base, customer records, and conversation history to provide more informed assistance. Call Intelligence can also help build your operation’s knowledge base from actual conversations, making valuable information available to your AI applications.

The result is an AI platform that becomes more useful as your operation captures and organizes what it learns — while keeping you in control of the knowledge your AI uses.

Caller Conversation Flow

Caller
Voice
Text
Web Chat

AI Conversation Layer

Answer questions about the operation
Check order or RFQ status
Guide the conversation
Collect caller and part details
Route to the right person
Same conversation context across channels
Warm handoff when needed
Context carries forward

Business Knowledge

Inventory / Availability
Website & FAQs
Policies / Business Info

Real People

Sales
Support
Engineering / Support
Caller gets answers
Caller learns order status
Caller reaches the right person
Product 01 — AI Agent

AI Agent

Give customers knowledgeable assistance — and connect them with the right people.

WebFones AI Agent answers customer questions, understands requests in natural language, and helps callers reach the person best equipped to assist them.

Unlike traditional automated attendants, AI Agent uses your operational knowledge, customer history, team responsibilities, and availability to make informed decisions. It can also connect with approved business systems to check order or RFQ status, capture part and serial details, log requests, and complete supported tasks.

Whether customers contact you by phone, text, or web chat, they receive helpful assistance without navigating complicated menus or repeating information unnecessarily.

Intelligent Routing

Connect customers with sales, engineering, quality, procurement, customer support, or an AOG contact based on what they need, who’s available, and previous interactions.

Voice, Text & Web Chat

Provide knowledgeable AI assistance across multiple communication channels, giving customers the freedom to reach you however they prefer.

Customer Recognition

Remember previous conversations, recognize returning customers, and help reconnect them with the people they’ve worked with before.

Business System Integration

Connect with approved business systems to check order or RFQ status, capture part and serial details, log requests, and complete other supported tasks.

AI Attendant · Live Call Sample

Inbound business call — handled by AI

A real conversation handled start to finish

0:00 / 0:00
AI Chat Attendant
Dana Ellis DE
I need a status update on PO 44817 — the bracket assemblies for the wing jig.
AV Velocity Aerospace AI
Happy to check. Am I speaking with Dana Ellis at Northfield Aero?
yes
AV Velocity Aerospace AI
I found PO 44817 — 24 bracket assemblies, released to production. Let me pull the current ship date.
First article cleared inspection Tuesday and the full lot ships Friday. I can have your account manager confirm the tracking once it leaves — would that help?
yes
Product 02 — Call Intelligence

Call Intelligence

Every call works for you after you hang up.

WebFones Call Intelligence transforms everyday phone conversations into valuable operational information. Using our own private AI servers, it accurately transcribes and analyzes recorded calls, captures customer details, identifies opportunities, and helps build your operation’s knowledge base.

Customer information discovered during conversations can be prepared for approval and added to WebFones Contacts, with validated addresses and the ability to synchronize records with supported CRMs.

Call Intelligence also powers Intel Alarms, allowing managers to ask questions in plain English and receive alerts when conversations reveal opportunities, forgotten commitments, or situations requiring attention.

Your operation gains valuable insight from its conversations without handing routine call transcription and analysis over to Big Tech AI platforms.

Call Scoring
Call Intelligence view with AI call summary, purpose, and response analysis

Accurate Transcription & Summaries

Dual-track audio identifies who said what, producing searchable transcripts, call summaries, sentiment analysis, and follow-up details.

Smarter Customer Records

Capture names, email addresses, mailing addresses, and other contact updates from conversations, with review and approval before updating customer records.

Organizational Knowledge

Turn useful information from everyday conversations into a operational knowledge base that can support your AI applications and team assistance.

Intel Alarms

Define what matters in plain English and let AI identify missed opportunities, pending callbacks, and other conditions that need management attention.

Product 03 — Call Brief

Call Brief

Turn a phone conversation into useful notes with one click.

Important details from customer conversations shouldn’t depend on someone remembering to write them down.

Call Brief creates structured notes from recorded conversations, including key discussion points, commitments, follow-up actions, and speaker-identified transcripts.

With one click, team members can generate a clear summary of what happened and what needs to happen next, ready to review, share, or add to a customer record or CRM.

Less time taking notes. More time helping customers.

Call Brief
Call Brief summary with meeting type, participants, and key discussion points
Product 04 — Parker AI

Parker AI

Intelligent support that gets things done.

Parker AI is your built-in WebFones support specialist. It answers questions, troubleshoots issues, and helps you make changes to your phone system in plain language.

Parker can update greetings, configure extensions, provision numbers, and make other supported changes directly to your WebFones system.

If Parker can’t resolve something, it escalates the issue to a real support representative with the context already gathered.

Instant Support

Immediate, intelligent help — no ticket, no waiting in a queue.

Guided Troubleshooting

Walks you through issues step by step until they're resolved.

Make Live Changes

Update greetings, add or reassign extensions, numbers, and devices — on request.

Parker AI
Parker AI support chat helping update a voicemail greeting in WebFones
Privacy & Control

Powerful AI. Your Operation Information Stays Yours.

Get the benefits of AI without giving Big Tech unrestricted access to your conversations.

WebFones operates its own private AI infrastructure for core Call Intelligence transcription and analysis. Your customer conversations and confidential operational information aren’t routinely sent to public AI processing services.

You control the knowledge your AI assistants use, what information becomes part of your operational knowledge base, and which external services your operation chooses to connect.

When optional capabilities use third-party AI providers, such as Intel Alarms with Anthropic Claude, those connections are configured using your operation’s own API credentials.

Your operational knowledge is an asset. WebFones helps you put it to work while keeping you in control.

No contracts Your data stays yours U.S.-based support